Start With the In-Hands Date
Provide the day the medals must physically arrive, not just the event date. Allow time for receiving, checking, sorting award tiers, and handing items to the organizer.
Also state the destination city or postal code and whether a committee, association, or brand must approve artwork before production.
A Typical Planning Sequence
For a complete brief, initial artwork is typically prepared within 48 hours. Revisions are free and unlimited before written approval.
A physical sample is normally about 7 days, and many bulk projects should allow about 3 weeks after sample approval. These are planning references, not unconditional delivery guarantees.
- Project brief and design review
- Artwork and written approval
- Physical sample review when selected
- Bulk production after sample approval
- Courier handover and destination-specific transit
What Can Change the Feasibility
Complex 3D relief, unusual outlines, multiple award tiers, custom lanyards, packaging, a late approval, large quantities, destination, carrier availability, and customs can all affect the route.
An eligible rush project may have different options, but feasibility must be assessed against the final specification and written approval timing.
Use a Specification Checklist, Not a Vague Deadline
Give the quantity by gold, silver, bronze, or other tiers; target diameter; thickness or weight requirement; ribbon requirement; packaging; delivery location; and artwork status.
That allows the production team to review the actual project instead of making an assumption from one deadline alone.
What to include in your quote request
A complete brief produces a more useful feasibility review than a generic product request.
- Real in-hands date
- Delivery country, city, and postal code
- Quantity by award tier
- Artwork approval requirements
- Medal size, finish, and lanyard need
- Packaging requirement